Import Options

There are eight check boxes in the Open Setup window.   The check boxes enable processing to automatically begin after the file has been imported.  With the exception of the Use Header check box, all of these features are available from the menus within the program after the file is imported.  So, if you prefer to view your list before processing, do not check any of the boxes.  Each checkbox and its function is explained below:

Use Header

* Check this box to use an existing Header Record (typically the first record in an Input File) as field names in the AccuZIP6 Database.  The field names that match our default names will be moved from the Field List to the Input File Data automatically, just as if you matched them manually.  If the field name exists in the Auto Map dictionary, the required field names will be used to identify the data.  See Automatic Field Mapping for more information

Parse First

* If the field name FIRST is mapped to the full name data in the Input File Data, the Parse First check box will be enabled.  When this box is checked, the full name data will be separated into the fields, SAL, FIRST, MIDDLE and LAST when the list is imported.  See Parsing First and City for more information.

Parse City

* The Parse City check box will be enabled if the field name CITY is mapped to a single field that contains the City, State and ZIP code.  If you check the Parse City check box, AccuZIP6 will automatically create the fields ST and ZIP to accommodate this information when the field is parsed.  See Parsing First and City for more information.  

Parse Phone

* The Parse Phone check box will be enabled if one of the three phone fields is mapped to the data in the Input File Data.  A Parse Phone window will appear after the file is imported so that you can determine the desired format for the phone data.   See Parsing the Phone Fields for more information.

Optimize Database

* Optimizing the Database improves performance when validating and presorting the list.  When you check the Optimize Database check box, AccuZIP6 displays the Optimize Database window after the file is imported so that you can determine the extent of optimization that you want the program to do.  See Optimizing the Database for more information.

Validate Records

* The Validate Records check box will display the Validate Records window after the file is imported and all requested optimization and parsing is complete.  See Validating Records for more information.

Find Dups

* The Show Duplicates check box will display the Show Duplicates window after the file is imported and all requested optimization, parsing and validation is complete.  It is recommended that you Validate the records before you Show Duplicates.  See Duplicate Detection for more information.

Presort

* The Presort check box will display the Presort Setup window after the file is imported and all requested optimization, parsing, validation, and duplicate detection is complete.   See Presorting the Mail for more information.